• An application to participate in an Event should be made by completing the Application Form, which can be obtained directly from SPECNET in hard copy or through SPECNET’s online application module. The completed and duly signed Application Form must be submitted to SPECNET. If the Application Form is completed and signed by someone other than a legal representative of the Applicant, the correct name and contact details of a legal representative of the Applicant must be filled in on the Application Form.
• The Applicant warrants that the data supplied with his application are correct and that the legal representative listed on the Application Form is duly authorised to represent him.
• SPECNET will enter the data obtained from Applicants in a database kept by it for this purpose. Applicant agrees with the Privacy Statement of SPECNET.
• Applications which cannot be accepted immediately owing to lack of space may be put on a waiting list. A decision on these applications shall be made before the opening of the relevant Event. Stand Space that falls free as a result of cancellation will be allocated in the same manner.
• SPECNET reserves the right to refuse an application at its own discretion. SPECNET also reserves the right, as regards acceptance of applications, to grant priority to members of the associations or organisations acting as joint organisers.
• If SPECNET refuses an application, it will refund any payments (including down payments) and will refrain from collecting the Application Fee.
• The Participation Agreement is concluded solely by acceptance by SPECNET of the application, whereupon the Applicant becomes a Participant. Acceptance shall be confirmed by SPECNET to the Participant by email.
• The Participant shall have the right to cancel the Participation Agreement, free of charge, until payment of the Application Fee is due as set out in the relevant invoice, usually 21 days (the Cancellation Term). The Participation Agreement may be cancelled during the Cancellation Term by sending an email to SPECNET at the email address specified in the Specific Event Terms. After the Cancellation Term, the Participation Agreement may only be terminated subject to payment the cancellation fee set out in the article “Cancellation and stand reduction” below.
• After the allocation of the Stand Space, the Participant shall receive his user name and password. This will enables the Participant to visit the Exhibitor Portal, on which all important information can be found concerned the Event, including the Standard Event Terms, Specific Event Terms, the Stand Build-up Rules and the Rules & Regulations.
• When allocating the Stand Space, SPECNET will specify the location, type and dimensions of the Stand Space allocated to and hired by the Participant. In allocating the Stand Space, SPECNET will take as much account as possible of the preferences of the Participant. The allocation of the Stand Space is binding on the Participant as regards both its dimensions and its location in the Convention Centre.